Free Kansas Vehicle Bill of Sale Form (PDF)
A Kansas vehicle bill of sale is a legal document that records the transfer of ownership of a motor vehicle from a seller to a buyer. It serves as an essential receipt, outlining the terms of the private transaction, the purchase price, and the vehicle's specific details. In Kansas, documenting the purchase price is vital for calculating the appropriate county sales tax when the new owner registers the vehicle.
The Kansas Department of Revenue (KDOR) requires a bill of sale (Form TR-312) if the vehicle's title does not include a designated space to record the purchase price, or if the title is an antique. Fortunately, Kansas law does not require you to have your vehicle bill of sale notarized. However, both the buyer and the seller must sign the document, and an odometer disclosure is legally required for any vehicle under 20 years old to complete the title transfer.
Kansas Automobile Bill of Sale
Official printable document required for the private sale and title transfer of a vehicle in Kansas. This PDF is optimized for clear printing and accepted by local county tax and DMV offices.
How to Sell a Vehicle in Kansas: Step-by-Step
Step 1: Negotiate the purchase price and payment method with the buyer. Ensure the buyer's funds are secured before signing over any official vehicle documents.
Step 2: Complete the Kansas Vehicle Bill of Sale (Form TR-312) together. Accurately record the buyer and seller details, the vehicle identification number (VIN), make, year, and the exact purchase price.
Step 3: Fill out the Odometer Disclosure Statement if the vehicle is less than 20 years old. While a notary is not required in Kansas, ensure both parties sign the bill of sale in ink to make it legally binding.
Step 4: The seller must sign the Kansas certificate of title over to the buyer. In Kansas, the seller must remove and keep the license plates; they do not stay with the vehicle. The seller should also submit a Seller's Notification of Sale (Form TR-216) within 30 days.
Step 5: The buyer has 60 days to take the signed title, bill of sale, and proof of vehicle insurance to their local county treasurer's office to register the vehicle. If the vehicle has an out-of-state title, the buyer must also obtain a Motor Vehicle Examination (MVE-1) from the Kansas Highway Patrol before registering.
Frequently Asked Questions About Kansas Vehicle Bills of Sale
Do I need a bill of sale to sell a vehicle in Kansas?
Yes, you generally need a bill of sale. While a signed title is the primary transfer document, the Kansas Department of Revenue requires a completed Bill of Sale (Form TR-312) to verify the purchase price for sales tax purposes, especially if the current title lacks a space for the purchase price.
Does a Kansas vehicle bill of sale need to be notarized?
No, a standard vehicle bill of sale does not need to be notarized in Kansas. However, both the buyer and the seller must sign the document to make it legally binding.
Can I write my own bill of sale in Kansas?
While Kansas does accept generic bills of sale as long as they contain all the required information (names, VIN, purchase price, and signatures), it is highly recommended to use the official Kansas Department of Revenue Form TR-312 to prevent any issues or delays at the county treasurer's office.
Are private vehicle sales in Kansas considered 'as-is'?
Yes, private party vehicle sales in Kansas are considered 'as-is'. The Kansas Lemon Law only applies to new vehicles. Buyers are strictly responsible for inspecting the vehicle thoroughly before finalizing the purchase, as they assume all risks once the sale is complete.
How is sales tax calculated on a private vehicle sale in Kansas?
Sales tax is calculated based on the purchase price listed on the vehicle bill of sale. However, if the county treasurer believes the stated price is significantly lower than fair market value, they may calculate the tax based on the vehicle's clean trade-in value unless the buyer and seller provide a signed affidavit explaining the low price.
What documents does the buyer need to bring to the Kansas DMV?
To successfully transfer a vehicle title in Kansas, the buyer must bring the appropriately assigned original title, a signed Bill of Sale (Form TR-312), proof of Kansas vehicle insurance, a valid driver's license or ID, and an Odometer Disclosure Statement (if applicable). If the vehicle is from out-of-state, an MVE-1 inspection form from the Highway Patrol is also required.